Information for Providers

Apply to be a Provider

Applications to become a new child care provider in the state of Ohio are submitted to the Ohio Department of Job & Family Services. Complete applications are forwarded to the county of residence for processing and licensing recommendations. To apply to be a family child care provider, please contact the Child Care Policy Help Desk at 1-877-302-2347, option 4, or apply online at http://jfs.ohio.gov/cdc/openingachildcareprogram.stm.

If you want to provide child care services to families that are eligible for the publicly-funded child care program, you must be licensed. If you want to care for children not participating in this program, there is no need to become licensed.

To view Family Child Care rules for Type A and Type B homes please click here.

For additional resources and information, please visit the ODJFS Child Care page here.

Type A and Type B Family Child Care Providers

Please review the following information to ensure you can meet the requirements before completing the application.

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How many children can be accepted?

  • Type B Family Child Care Providers are licensed to accept up to six children (of which three may be under two years old)
  • Type A Family Child Care Providers are licensed to accept up to twelve children (of which six may be under two years old)

What are the qualifications?

  • To become a Type A or B provider you must:
    • $250 application fee
    • Have a high school diploma or GED
    • Pass a home inspection
    • Pass local FBI and BCI background checks for the provider, any adult living in the home, any child care staff member, substitute, or employee
    • Be certified in First Aid, CPR,  and complete Communicable Disease (6 hour course), and Child Abuse/Neglect (6 hour course)
    • Attend 6 hours of training annually to maintain licensure
    • Be at least 18 years of age
    • Not have been convicted of a violent crime
    • Provide child care services only in your home
    • Have a working telephone
    • Provide a medical statement that meets the criteria listed here

For additional requirements and information, please click here

What could disqualify someone?

  • If you have an adult or child who has been convicted of a violent crime or any other disqualifying criminal offenses (a list is available here).

What are the rules for Type A and B Family Child Care Providers?

How Are Type A and B Family Child Care Providers Paid?

  • As a licensed Type A or B child care provider you are:
    • Self-employed and enter into a provider agreement with ODJFS
    • Responsible for paying your own city, state and federal tax. FCJFS and Ohio Department of Job and Family Services (ODJFS) DO NOT withhold taxes from your paycheck.
    • Paid weekly

    Your income will vary depending on the number of children in your care. You may accept private-paying children as long as you report these children to FCJFS and abide by the state and county rules and regulations

Other important things you need to know:

  • Your home will be inspected at least twice a year. At least one of these inspections will be unannounced.
  • You may have other employment as long as your employment schedule does not conflict or interfere with your child care hours.

What is the Time, Attendance, and Payment (TAP) System

  • TAP is a system to record attendance for children receiving publicly funded child care.
  • You can record attendance through a tablet or a smart phone.
  • For more information visit the TAP website located here.
  • Caretakers may contact the TAP Support Center at 1-833-866-1708 Option 9 for KinderSign tablet related questions, KinderSign PIN resets, and KinderConnect password resets.

Payment Schedule

  • The 2018 payment schedule is available here.

Reimbursement Rates

  • The payment for "settled" service weeks is currently visible in the provider portal. This payment is based on the provider's reported rates compared to the ODJFS maximum reimbursement rates and a child's time and attendance data from the Time, Attendance, and Payment (TAP) System. Payment is based on child care usage, not authorization category.

My Payment is incorrect. How do I have it adjusted?

  • If a program believes they have been paid incorrectly, the program must use the send alert feature on the Provider Payment screen in KinderConnect to question any part of their payment. The program needs to explain in the alert why the believe the payment is incorrect. 

To learn more about how to become a Family Child Care Provider please go to http://jfs.ohio.gov/cdc/openingachildcareprogram.stm.