Information for Caretakers (Parents)

Family Size	Gross Monthly Income Initial Eligibility
2	$1,868
3	$2,353
4	$2,839
5	$3,324
6	$3,809

Complete and submit the following application: (click here)
Apply online: (click here)
In person at our agency during regular business hours (Monday - Friday 8:00 a.m. - 4:00 p.m.)
By mailing a completed application to 239 West Main Street, Lancaster, Ohio 43130
By dropping a completed application in the agency drop box located in the front of our building, open 24 hours
By faxing a completed application to 740-689-4848
By email to childcare23@jfs.ohio.gov

Proof of all household income (employment, child support, disability, unemployment, etc)
Birth Certificates for all children needing care
Official school schedule if caretaker is enrolled in school

Child Care applications are processed by a caseworker without a face-to-face appointment.
To receive child care assistance, you must use a licensed child care center or a licensed family child care home. For more information on how to locate and chose quality child care visit http://childcaresearch.ohio.gov, www.actionforchildren.org or call 1-855-30 child.
If your child care application has been approved, your child will be authorized to receive child care while you are working, attending school, or participating in an approved activity.

When you are approved for services, if you have already reported the child care provider you plan to use, an authorization will be created to that provider. Authorization will display in the TAP system within 24 hours.

Tap is an electronic attendance system. With the TAP system, you will record attendance using a tablet or your smart phone. The caretaker, or person eligible to pick up or drop off your child at care, will need to be added to the system with a phone number. For more information regarding the TAP system click here.
KinderSign is a mobile application that will be installed on a tablet at your child care program. You will sign in on the tablet to record attendance by entering your phone number and a self-created four digit PIN number.
KinderSmart is a smart phone application for Android and Apple i-Phones. The free KinderSmart application can be easily downloaded from the GooglePlay App store on your phone.

When you are approved for Publicly Funded Child Care, you will be approved for a category of care based on the number of hours you work or attend school or training plus travel time. The categories are:
Hourly – 0 to 7 hours each week
Part-time – 7 to 24.9 hours each week
Full-time – 25 to 60 hours each week
Full-time plus – more than 60 hours each week
The specific hours and days a child receives care from a provider must be agreed upon by you and your provider. You may not use more hours than the category allows, but you and your provider can determine specific days and hours of care according to your actual work, school or training activity schedule.

All changes in your address, income, family size and work or approved activity must be reported within 10 days of the change. Changes can be reported by calling 740-652-7889 (option 3 and then 5), or by email at childcare23@jfs.ohio.gov.

Let your provider know your work schedule each week.
Let your provider know your child will be absent as soon as possible. Failure to do so could result in termination of care with the provider.
If your child is absent 20 days or less in a 6-month period your child care costs will be paid as usual.
You only get 20 absent days per child, regardless of how many providers you use in the 6-month period.
If your child is absent more than 20 days in a 6-month period, you may be required to pay the full cost of care for any additional absent days. Absent days are tracked for each child. So if you have two children in care, each child can have up to 20 absent days.
The 6-month periods for tracking absent days are fixed.
The 1st period runs Jan.1 through Jun. 30.
The 2nd period runs Jul.1 through Dec. 31.
Your provider may stop your care for excessive absences.

The State of Ohio requires your case eligibility to be reviewed every 12 months and when there is a change in your case. At that time, you must submit current verification of your income and activity, and complete the Redetermination Application located here.

The 13 week activity gap allows caretakers who receive Publicly Funded Child Care, and lose their qualifying activity, to receive continued benefits for up to 13 weeks or until their current eligibility ends. Caretakers have to contact the Child Care Unit at FCJFS and request the 13 week activity gap.
The Gap Period process will benefit caretakers in the following ways:
- It will allow caretakers to maintain uninterrupted eligibility for child care while they are searching for new employment or another qualifying activity.
- Once the caretaker has a new activity, because of continued eligibility, their income eligibility for Publicly Funded Child Care will be determined at 300% of the Federal Poverty Level (FPL) instead of at 130% FPL.

If you are interested in becoming a certified family child care provider, please click here